MINUTES General Lake School Council September 18, 2013

General Lake School Council Meeting

Wednesday September 18, 2013

6:00 pm – 7:00 pm
General Lake School Library

Attendees:
Present: Caitlin Leger, Karen White, Adelle Bemister, Charlene Chubbs, Stacey Fullard, Megan Robillard, Sandra Spencer, Lindsay Allan, Deb Legault
Regrets: Sarah Perras, Rowana Brown, Angela Mackay

1. Welcome and Introductions
   • Mrs. Legault called the meeting to order
   • Agenda was motioned to be approved by Adelle, seconded by Karen
2. Elections
   • Lindsay offered to be co-chair, is looking for a second co-chair to help
   • Secretary position went unfilled
   • Treasurer position was filled by Stacey
   • Some discussion was had about whether there should be a Community Rep or a Parent Rep, it was decided that all members present at that meeting would make up the voting cadre and therefore additional elected positions weren't necessary.
3. Old Business/Updates
   • Minutes from the council meeting on June 12, 2013 were motioned to be approved by Adelle, seconded by Lindsay
   • School Council Blog is still in existence. Some concerns about usefulness were presented, it was decided that School Council matters will stay on the School Council Blog and will not be posted on the general School Blog. ACTION 2013/09/18 #1: Adelle will maintain the blog again this year
   • Jer's Vision has been arranged to be at the school again this year by Mrs. Robillard. He will be here November 20 to coincide with Anti Bullying week. Presentations will be made to as much of the school population as possible, starting with the grade 7/8s. An information letter detailing topics if discussion will be sent home to parents before the presentation. A request for council to cover the fee and per diem was made – approximate cost, $400
4. New Business
   • Principal's Report (See Appendix1)
   • Treasurer's Report (See Appendix2)
   • Meeting Dates were set for the 2013/2014 school year. They are November 20, January 22, February 19, April 16. June 4.
   • It was decided the School Council would offer a Hot Lunch Program again this year. Some discussion was had about what we would offer. Adelle presented the idea of using a catering company (Dreams Catering or Christine's Catering were suggested). She also suggested looking into whether Santa Fe would be able to comply with PPM-150 ACTION 2013/09/18 #2: Lindsay will contact Petawawa Pizza, Maameek, Santa Fe, Dreams and Christine's to see about the possibility of providing Hot Lunch at the school on Fridays this year and what their pricing would be. Will update council via email prior to order forms going out to students
5. Fundraising Committee
   • It was decided that a sub-committee would be formed to discuss other fundraisers for the year. Some suggestions put forward were Mable's Labels, poinsettias, cookie dough, gift and craft show, winter carnival, Festival of Trees. Sub-committee meeting set for October 2, 2013.
   • Goal for Lamontagne 2013 was decided to be towards school trips
   • There was discussion as to whether Gift and Craft show was a viable option this year. To be further discussed at sub-committee. If doing the show, a tentative date is suggested as November 16, in order to allow vendors to set up on Friday November 15 as it is a PA Day. ACTION2013/09/18 #3: Mrs. Legault to check in the Regulation binder and with office staff in regards to the viability of accepting vendor applications during school hours,
6. Meeting Adjourned by Mrs. Legault at 7:35 p.m.

Action Register:

ACTION REFERENCE #	ACTION ON:	DESCRIPTION	STATUS
ACTION 2013/09/18 #1	Adelle	maintain the blog
ACTION 2013/09/18 #2	Lindsay	contact Petawawa Pizza, Maameek, Santa Fe, Dreams and Christine's to see about the possibility of providing Hot Lunch at the school on Fridays this year and what their pricing would be. Update council via email
ACTION2013/09/18 #3	Mrs. Legault	check in the Regulation binder and with office staff in regards to the viability of accepting vendor applications during school hours

Appendix:

1. Principal's Report
2. Treasurer's Report

APPENDIX 1 (page1)

APPENDIX 1 (page 2)

APPENDIX 2

AGENDA General Lake School Council September 18, 2013

General Lake School Council Meeting

Wednesday September 18, 2013

6:00 pm – 7:00 pm
General Lake School Library
AGENDA

6:00

1. Welcome and Introduction
   • Agenda (review and approval)
2. Elections
3. Old Business / Updates
   • Minutes from last council (review and approval)
   • School Council Blog
   • Jer's Vision
4. New Business
   • Principal’s Report
   • Treasurer's Report
   • Set up School Council Meeting dates for 2013-2014 school year
   • Hot Lunch Program
5. Fundraising Committee
   • Fundraising for 2013/2014 School Year
   • Goal for Lamontagne 2013
   • Gift and Craft Show

7:00 Adjournment

Minutes June 12, 2013

General Lake Parent Council Meeting

Wednesday, June 12^th, 2013

MINUTES recorded by Mrs. Perras

Agenda Item	Details	Action Required
Welcome and Introductions	Attendance: Guylaine Lapierre, Erin Morawiec, Adelle Bemister, Lindsay Allan, Rowana Brown, Claudia Major, Sarah Perras, Deb Legault, Lizanne Lacelle, Regrets: Mrs. Godin, Mrs. Woirtel, Ms. Spencer Minutes reviewed Agenda-motion to accept (Mrs. Allen), seconded (Mme. Lapierre)- motion passed.	None.

Old Business

End of School Year Celebration (theme)

All are in favor of Little Rays Reptile show, inflatable castles, balloon animals, face painting, dj service, and kiddie commando, as well as applicable costs. Estimated total of expense approximately $1600.00 without food costs. The council discusses food options and come to an agreement on items to be purchased. Approximate cost $400.00 Raffle basket items are planned with an agreed upon cost of $100.00. Set up of the celebration will begin at 3pm. Some teachers and volunteers will assist. Mr. Blimkie will assist in filling propane of BBQs.

Mrs. Moraweic will book inflatable castle and reptile show. Mme. Lapierre will try to book Kiddie Commando. Mrs. Perras will book dj service. Mme. Major will arrange food item purchase and pick up with Moncions. Mme. Major will purchase these items.

New Business

Principal’s Report	The ground breaking ceremony for the new school has taken place and the school name has been revealed. The school, to be opened September 2014, is named Valour and will have the colors green and white. General Lake is hosting it’s own Mini We day on June 20th for grade 3-8 students. The event will include videos, music, presentations, and guest speaker Sarah McGarry. The General Lake Talent Show is also underway, to be presented on June 18th, under the direction of grade 8 student Brianna Polmeroy. As part of the program Tell Them For Me, students in grade 3-7 will take part in an online survey regarding bullying and positive school environment. The results of this survey will help assist in school improvement plans. Report cards will be issued on June 24th. Mme. Legault has purchased 5 CD players for the teachers use. Receipts have been presented to Shirley.	None. Mme. Legault will announce on the synervoice that both snowsuit and food donations are welcome on this day. More details of the presentation arrangement to follow. September’s council meeting will include updates to our school improvement plan. None. None.
Treasury Report	No report available	Once end of year summaries of expenses and income are available end of year report will be presented.
School Council Annual Report	The annual school council report is presented to the group. All are in favor of adding September’s council election date before disbursement.	Mme. Major is to add election date before distribution of report. Reports will go home with all students.
Tentative date for fall election	A tentative election date of September 18th is put forward by Mme. Legault.	None.

Committee Reports

Vesey’s Spring Fundraising 2013 (extra bulbs)

The committee is in unanimous agreement of the donation of the extra bulbs to either the Pembroke Memorial Gardens or Bereaved Families of Ontario in commemoration of Mrs. Grant. The council also agrees on an amount of $125.00 to be spent on a memorial plaque.

Mrs. Morawiec will make these arrangements.

Public Comments

Cell Phone Usage

Questions are raised regarding the use of personal technology items at school. Mme. Legault explains that these items are permitted yet there are rules to follow, for instance no texting, social media, or pictures are allowed. Devices are to be used for strictly educational purposes, for instance, as a calculator. Students must also ask a staff member to make a call on their phone. Mrs. Moraweic encourages the employment of more bilingual supply teachers for immersion students.

None. Mme. Legault agrees to address this recommendation with high regard.

Meeting adjourned 7:30 pm. 

Agenda for June 12, 2013 School Council Meeting

GENERAL LAKE SCHOOL COUNCIL MEETING
Wednesday June 12th, 2013
6:00 pm – 7:00 pm
General Lake School Library

AGENDA

6:00
1) Welcome and Introduction
 Minutes from last council (review and approval)
 Minutes from April’s meeting (review and approval)
 Agenda (review and approval)
2) Old Business / Updates
 End of school Year Celebration (theme)
3) New Business
 Principal’s Report
 Treasury Report
 School Council Annual Report
4) Public comments or questions
Adjournment

Agenda for May 29, 2013 School Council Meeting

GENERAL LAKE SCHOOL COUNCIL MEETING
Thursday May 29th, 2013
6:00 pm – 7:00 pm
General Lake School Library

AGENDA

6:00
1) Welcome and Introduction
 Minutes from last council (review and approval)
 Agenda (review and approval)
2) Old Business / Updates
 Mme Spencer (Feedback for swimming, skating, curling)
 Teacher’s Wish List (CD player, Projector)
 Parent Reaching Out Grant 2013-2014 (Dateline May 21st)
 Temperament & Goodness of Fit session (feedback)
 End of school Year Celebration (budget & subcommittee)
3) New Business
 Principal’s Report – Special guess Mr Bryan Baird
 Treasury Report
 Speak Up letter
 Parent Involvement Committee (next meeting June 4th )
4) Committee Fundraising Report
 Vesey’s Spring Fundraising 2013 (extra bulbs)
 Lamontagne Fall 2013 Fundraising (September 23rd – October 15th )
Mme Lindsay Allan - contact person for the fall Fundraiser 2013
5) Public comments or questions
6) Agenda Items for next meeting
Adjournment

Agenda for April 17, 2013 School Council Meeting

GENERAL LAKE SCHOOL COUNCIL MEETING
Wednesday April 17th, 2013
6:00 pm – 7:00 pm
General Lake School Library

AGENDA

6:00
1) Welcome and Introduction
 Minutes from last council (review and approval)
 Agenda (review and approval)
2) Old Business / Updates
 Mme Spencer (Feedback for swimming, skating, curling)
 Field trip
 Teacher’s Wish List (CD player, Projector)
 Masc ( Aboriginal Experiences ‘’ The Gift ‘’ Grade 1-8 on April 26th / The Celtic Rathskallions for K-3, May 16 and Cytopoetics 4-8, May 14)
 Walk so kids can talk (May 5th, 2013)
 Assembly of School Councils (feedback)
 PRO Grant 2013-2014 (information send via email)
3) New Business
 Treasury Report
 Principal’s Report
 Education Week (May 6th – May 10th)
 Mental Health Week (May 6th – May 12th) www.mentalhealthweek.ca
 End of School Year Celebrations
 PIC Meeting (April 18, 2013 at 6:15pm – Sante Fe Grill in Pembroke)
4) Committee Fundraising Report
 Vesey’s Spring Fundraising 2013 - update (prizes top winners) extra bulbs
 Fall 2013 Fundraising
5) Public comments or questions
6) Agenda Items for next meeting
7:00 pm Adjournment

Minutes March 20, 2013

General Lake Parent Council Meeting
Wednesday March 20th, 2013

MINUTES recorded by Mrs. Perras

Introductions
Attendance: Mme. Lacelle, Mme. Legault, Mme. Major, Mrs. Perras, Mrs. Allen, Mrs. Bemister, Mrs. White, Mrs. Brown, Mme. Wiertel
Regrets: Mme. Lapierre, Mrs. Godin, Mrs. Moraweic

Minutes reviewed- motion to accept (Mme. Major), seconded (Mrs. Bemister)–motion passed
Agenda-motion to accept (Mrs. Allan), seconded (Mrs. Perras)- motion passed
none

Old Business
Mme Spencer (feedback for swimming, skating, curling) - Postponed until further notice

Field Trip
The council considers numerous ideas for the possible use of field trip funds if trips do not occur for 2012-2013 school year. Mrs. Wiertel proposes the idea of complimentary pizza lunches for students. Other ideas suggested include an open swim at DDH, presentation such as the Globe Trotters, participatory workshop, or an open movie showing. -
Members of the council will refine their suggestions and revisit this issue at the April meeting.

Teacher’s Wish List ( CD player, Projector)
Cd players have not yet been purchased and projector purchase is also still being researched.
Postponed until next meeting

Masc ( Aboriginal Experience / March 6th, 2013)
Feedback for Aboriginal Experience is extremely positive. The council strongly agrees that a repeat performance would be wonderful.

Feedback on Anxiety in Children and strategies
Feedback for the Anxiety in Children workshop is extremely positive. The event is considered a great success. Upon request, the information sheets provided by Mr. Lubimiv will be made available to parents.
Mme. Major will place photocopies in the front foyer and the blog and newsletter will inform parents that this information is available

Jer’s Vision (re-scheduled/ March 27th, 2013)
Mrs. Perras addresses the last minute change of date in the Jer’s Vision February performance and confirms the new date of March 27th.

Walk so they can talk ( May 5th, 2013)
Mme. Major outlines the Walk so Kids can talk event to the council. This event is organized by Kid’s Help Phone and is taking place in Ottawa on May 5th.
The council agrees to promote this ministry supported event via the school blog and synervoice

New Business
Treasury Report
Hot lunches continue to be an extremely successful program for the school.
The budget is presented. Motion to accept (Mme. Major), seconded (Mme. Wiertel)
Mme. Lacelle will look into the outstanding issues of the janitorial expense fee and GST rebate.
Mrs. Perras will forward the charity information for the Jer’s Vision donation to Mrs. Bemister.

Principal’s Report
i.Mme. Lacelle briefly outlines the new Safe Schools Act, an initiative to revise safety policies in schools. This includes the updated Safe Schools Incident Reporting form, policies in regard to expulsions and suspensions, and definitions of bullying.
ii.Mme. Lacelle is currently looking into booking two MASC performances, Greg Frankson and Celtic Raskillion, with possible dates in May and June.
iii.Mme.Lacelle notes that a repeat performance of Aboriginal Experience would be beneficial during the month of June to celebrate Canada’s National Aborigional day on the 21st. Mme. Lacelle will look into A.E’s availability for the month of June
iv.Mme.Lacelle is looking for council input towards the use of the Outdoor Education fund. Some ideas put forth include the Research Forest, a GPS presentation, or having Algonquin Forestry students visit the school. The council will consider ideas to put forth at the April meeting
v. Mme. Lacelle also requires ideas for the Positive School Climate grant, an initiative to encourage positive school environment. Ideas put forth include educational training for teachers, and bullying or safety training. The council will consider ideas to put forth at the April meeting
vi.Mme.Legault reports on the great success of the Speak Up event. This event finished with a “Speak Off” and saw an outstanding student speaker progress to the finals at the Royal Legion.
vii.Information for the General Lake Science Fair is discussed. Judges from ACL will be in attendance as students from grade 2-8 present their experiments.
viii.The date for the Volunteer Luncheon is April 26th to coincide with National Volunteer Week April 21-27. For this event there will be a luncheon and tea as well as an assembly in the gym. Organized by Mme Legault and GLPS Staff
The student volunteer lunch will be held on April 25th during the first nutrition break of the day. The council votes upon a meal of 1 slice of pizza per student, a drink, and fruit trays. Volunteers are required to assist in this event, Mrs. Perras volunteers to assist Mme. Major. The budget for this event is unanimously agreed as being open. Mme. Legault will provide the list of volunteer names to Mme. Major for the certificates. Mme. Major will contact volunteers assisting with this event regarding plans.
ix.Mme.Legault speaks to the council about National We Day in Ottawa and the possibility of the council providing financial assistance to ensure that all 13 applicable students can attend. Mme. Legault and Mme. Lacelle will determine if there is a need for this assistance.
x.Education week (May 6-10) events are discussed. The school will be hosting a Scholastic book fair. Mme. Lacelle asks council for recommendations on activities, for instance, MASC presentations. The council will consider ideas to put forth at the April meeting.
xi. Earth Day (April 22) is also mentioned. Events are being considered presently, Mme. Legault mentions the possibility of an art show or recycling project.

School Council Survey (People of Education)
Mme. Major presents council members with a Survey regarding People of Education.
Request is made that surveys are returned by March 23rd.

Second Information Session (PRO Grant 2012)
Presently awaiting information from Mr. Lubimiv.

PRO Grant 2013-2014 school year
Mme. Major voices the idea of presenting a mini-survey to parents asking what type
of informative workshops they would like to see in the school for the 2013-14 school year. The council agrees.
Mme. Major asks the council to consider what member will field the PRO Grant planning for the 2013-14 year.
Mme. Major will send by email info regarding the Pro Grant Application. Application deadline for PRO Grant proposals is June 6th. A survey to go home should be sent by the end of April.

EQAO Parent Forum (March 23rd, 2013- Ottawa)
Mme. Major reminds council members of the EQAO Parent Forum taking place on the 23rd of March. This event is open to every parent wishing to attend. Mme. Major has sent the invitation by email prior the meeting.

Assembly of School Council for Principals and School Council Chairs (March 27th)
All members have been forwarded information regarding the Assembly of School Council and are encouraged to sign up for this event taking place on March 27th. Mme Lacelle, Mme Legault, and Mme Major will be attending the event.

Committee Reports
Fall 2013 Fundraising
The council must begin to decide whether to book our provider for the Fall 2013. Possibilities include Norcard and Lamontage.
The council is asked to present ideas and revisit the Fall fundraiser at the April meeting.

Public Comments or Questions
-Mrs. White brings up the End of Year party and Spring Fling. The council is asked to start researching ideas. Graduation is also an event which will need to be further discussed at next meeting. To be discussed at April meeting.
-Mme. Major brings up parental concerns regarding the use of mini hockey sticks in the school yard. Mme. Lacelle will forward her decision on this issue to parents.
The possibility of a Suggestion box in the front foyer is mentioned. The councils are all in favor of this idea.
Mme. Major and Mme. Lacelle encourage council members to volunteer their ideas or concerns for future meeting agendas. Mme Lacelle approves this idea.

Mme.Major motions for adjournment, motion approved Mrs. Wiertel, 7:19pm.